> Rally Help Center. Index of every page: https://rallywith.ai/help/llms.txt
> This chapter's pages: https://rallywith.ai/help/spaces-and-breakouts/llms.txt

# Sharing with people outside your Organization

> Invite a client or contractor into one conversation by email, and take that access back when you are done.

Sometimes the person you need is not in your Organization: a client reviewing a
proposal, a contractor on one project, an accountant once a year. You can invite
them into a single conversation by email, without giving them anything else.
People who join this way are **guests**.

## Share a conversation

You share from the same window you use to add teammates:

1. Open the Thread or Breakout, click its name in the title pill and choose
   **People**, then click **Change** at the top. The **Add a participant** window
   opens, as described in
   [People in the room](https://rallywith.ai/help/working-in-a-channel/people-in-the-room.md).
2. Under the list of members is **Share by email**. Type one or more addresses in
   **Email addresses**. Separate them with spaces, commas or semicolons.
3. Click **Share**.

This shares the conversation you opened the window from: the Thread's main
conversation, or the Breakout.

If an address does not look right, Rally says **Enter valid email addresses,
separated by spaces, commas, or semicolons.** If sharing fails, it says **The
conversation couldn't be shared. Try again.**

### What you are sharing

Sharing gives access to one conversation and nothing around it:

- Sharing a Thread shares the main
  conversation only. Its Breakouts stay private.
- Sharing a Breakout shares that Breakout only. The guest does not get the
  Thread's main conversation, its other Breakouts, or its list of participants.

Inside what you shared, a guest can read and write messages and open the
artifacts and files that belong to that conversation. They get access to the
conversation itself, not loose copies of the files.

> [!IMPORTANT]
> The invitation email quotes the conversation you are sharing: its last five
> messages, each cut to about a hundred words, plus a count of earlier ones. Check
> the address before you click **Share**. A typo sends that text to whoever owns
> the wrong address, and taking the invitation back later cannot unsend an email.

> [!IMPORTANT]
> If the address already belongs to someone who uses Rally, they get access the
> moment you click **Share**, without being asked, and join your Organization as
> a guest. Anyone else gets access the first time they sign in with that
> address.

## What the guest sees

The guest gets an email with a link to the conversation. Signing in with that
email address is all it takes: there is nothing to accept. Only someone who can
sign in as that address gets in, so a forwarded invitation is no use to anyone
else.

Guests use Rally in a web browser, in a lighter version of the app made for
this. They see the conversations shared with them and the names of the
Channels and Threads those conversations sit in, and nothing else in your
Organization. They cannot create Channels or browse your Organization's directory.
[Rally in a web browser](https://rallywith.ai/help/rally-everywhere/rally-in-a-browser.md) shows
what that looks like from their side.

In the **Members** list in Settings, guests appear with a **Guest** badge.

## Taking access back

People you shared with who have not signed in yet are listed under the share
form as **Guest**. Click the **×** beside one to withdraw their invitation. If
they signed in a moment before, Rally says **They have already joined. Remove
them from the participants instead.**

Rally does not yet have a button in the app for ending the access of a guest who
has joined. If you need that done, write to
[help@rallywith.ai](mailto:help@rallywith.ai) with the conversation and the
guest's email address. [Contacting support](https://rallywith.ai/help/help-and-glossary/contact-support.md)
says what else to include. In the meantime, do not post anything in that
conversation that the guest should not read.

However access ends, the same things happen:

- Once access is removed, the guest stops seeing the conversation within moments,
  even if they have it open, and cannot reopen it.
- A withdrawn invitation opens nothing. The person following its link can sign
  in, but the conversation is not there for them.
- Ending access to a shared Breakout leaves anything else that was shared with
  them separately, such as the main conversation, untouched.

## Turning a guest into a member

If a guest becomes a regular collaborator, an Organization owner or
administrator can make them a full member: in the **Members** list in Settings,
click **Make member** beside their name and confirm. See
[Roles: owners, administrators, members and guests](https://rallywith.ai/help/running-an-organization/roles.md).

Next: [Search and links](https://rallywith.ai/help/spaces-and-breakouts/search-and-links.md).